Adoption Coordinator

The Adoption Coordinator role is one of the most critical roles. The future of these rescued dogs hinges on their ability to find a good home and one that is permanent and lasting. We don’t send our dogs to shelters. There are already too many dogs in shelters in the US,  Canada, and Mexico. Our goal is finding the dog a permanent home, nothing less. We track our dogs for their entire lives and if an adopter cannot keep a dog they adopted from us, we ask them to contact us so we can rehome it.

For all of these reasons, we don’t rush this process. We take extra care to make sure the home is going to be permanent and the best one for the dog.


  • La Paz, BCS, Mexico
  • San Diego, CA, USA
  • Los Angeles, CA, USA
  • Seattle, WA, USA
  • Vancouver, BC, Canada
  • Anywhere else

Key Responsibilities:

  • Work with a team of adoption coordinators to evaluate adoption applications as follows:
    • Review for completeness, accuracy, and consistency with our mission of finding the best permanent home for each dog and the best dog for the adoption family.
    • Check references, apartment or condominium strata/landlord rules for pet ownership of residence and document accordingly.
    • Evaluate contents of the application, answers to questions, etc. to determine whether the home is suitable for adoption and document in database.
  • Conduct telephone, Facetime, Skype or video interviews with applicants.
  • Conduct home checks in person or via video call.
  • Interact with rescatistas and/or Behavior Assessment Team concerning the behavior and temperament of dogs listed on applications to ensure a best fit.
  • Check references.
  • Communicate to prospective family any tick related diseases that were treated, surgeries, healed injuries, special needs information. Provide explanations from veterinarian staff to assure full disclosure/transparency.
  • Conduct post-adoption followups at 24 hours, 7 days, etc. to ensure the dog is settling and the adoption will be a success. Contact Adoptions team leader if there are problems.
  • Work with Adoption Team Leader and other members of the adoption team to coordinate the best fit for each dog/applicant


  • Volunteer Orientation
  • Basic Adoption Training Course
  • On-the-job training


  • Ability to communicate in both English and Spanish. Not necessary to be fully bilingual, but ability to use Google Translate and other tools to communicate to rescatistas and adopters.
  • Cell phone, charged, with Whatsapp for communication for communication.
  • Basic computer skills to input results of adoption interviews, homechecks, and communication into our Animal Shelter Manager system.
  • Understanding of the overall adoption and transport process.
  • Ability to work with a team and to coordinate with other Adoption Coordinators.
  • Ability to follow predefined protocols to ensure successful adoptions.
  • Ability to professionally turn down an applicant if s/he does not meet our criteria of a good home.
  • Successful completion of Basic Adoption Training Course

Time Commitment:

  • 10 hours per week or more depending on desired caseload